To attach a shipping label properly, put it on the largest flat face of a dry, clean box, keep it away from edges and seams, press it down smooth, and make sure the barcode and address stay fully readable. Old labels should be removed or fully covered first.
Prepare the Surface
Adhesive and tape need a clean base. Wipe dust from the box with a dry cloth. If the cardboard is damp, let it dry. Remove old labels and shipping marks, or cover them completely so a scanner cannot read them by mistake. If the box is reused, check the carrier’s current instructions on old markings.
Place the Label
- Close and tape the parcel first, so the box will not shift afterward.
- Choose the largest flat face, usually the top.
- Hold the label in position and check that no seam or corner runs through it.
- Keep the barcode away from folds. A crease through a barcode can stop it scanning.
- Peel and press from the centre outward to remove air.
- Run a hand over the surface to flatten the edges.
Plain Paper: Taping It Down
If you printed on plain paper, hold it flat and apply clear tape. Overlap tape strips slightly so the whole label is covered, including its edges. Avoid tape that is frosted or very glossy, because glare may block a scanner. Never place tape in a way that leaves the paper loose at a corner.
Odd Shapes and Special Cases
| Situation | Approach |
|---|---|
| Soft bag or pouch | Choose the flattest area and smooth out wrinkles |
| Tube | Wrap lightly so the code stays on a flat-looking curve; ask the carrier about tubes |
| Very small parcel | Check that the whole label fits on one face |
| Tape-covered box | Place the label on clean cardboard or on tape that is smooth |
Final Walk-Around Check
- Is the label flat, with no lifted corners?
- Is the address legible without tilting the box?
- Is the barcode free of creases, glare and tape bubbles?
- Are old labels removed or completely covered?
- Is the parcel closed and the label dry before it is moved?
Take a quick photo of the finished parcel. It helps if you ever need to describe how it was sent.
FAQ
Should I put a second copy inside the box?
Many senders add a short note with the addresses inside, in case the outside is damaged. It is a habit rather than a rule, so follow the carrier’s current instructions if they say otherwise.
Can I write on the label?
Avoid marking over the barcode or address. If you must add information, use the blank margin only and ask the carrier if unsure.
The Short Version
Clean surface, flat face, no seams, smooth edges and a readable code. Cover or remove old labels, and use the carrier’s current instructions for anything about tape coverage, size or special shapes.